Managed Meetings & Conferences, Run End-to-End
We run your meetings and conferences for you — scheduling, invitations, live support, recordings, and follow-ups — so your team just shows up and presents.
Month-to-month service · Canadian infrastructure · Local engineers
The Problem We Solve
Town halls, board meetings, AGMs, training sessions, multi-party negotiations: they all fail the same way. Someone fumbles the invite list, the dial-in numbers go out wrong, a participant joins muted with no one noticing, and the recording nobody pressed "start" on is the one the minutes depended on.
NVG's managed meetings service puts our team behind the curtain. We schedule, invite, and remind; we staff the conference bridge; we manage the room on the day — muting, Q&A queues, breakout support; we record, transcribe, and distribute the follow-up. You focus on the content; we guarantee the mechanics.
Is This Right for You?
A good fit if any of this sounds familiar.
Start with a free assessment. We will review your current setup, identify the quickest wins, and recommend only what makes sense.
Discuss Your Situation- A board meeting, AGM, negotiation, or town hall is too important to leave to chance.
- You need a live operator for participant entry, moderation, Q&A, and technical issues.
- You need confidential recordings, transcripts, and follow-ups handled by a Canadian team.
What's Included
What’s included with Meetings & Conferences
Scheduling & invitations
Calendars, agendas, dial-in details, and reminders handled for you — including changes at the last minute.
Live meeting operators
A real person on the bridge managing mute, participant entry, Q&A queues, and technical hiccups in real time.
Audio & video conferencing
Reliable conference bridges and managed Teams/Zoom sessions, engineered for quality on our own network.
Recording & transcription
Every session recorded and transcribed, with AI-generated summaries distributed to participants after.
Large-event & town-hall support
Hundreds of participants, moderated Q&A, and dry-runs beforehand so the live event is boring — in the best way.
Confidential by design
Hosted on Canadian infrastructure with Canadian operators — the right choice for boards, unions, and government.
Questions
Meetings & Conferences questions, answered
Something more specific? Talk to us — a person answers.
What does "managed" actually mean day-to-day?
You send us the attendee list and the agenda; we send the invitations, run the bridge, manage the room live, record, transcribe, and deliver the follow-up materials. Your organizer attends the meeting instead of running it.
Do participants need special software?
No. Standard dial-in numbers and web links for Teams, Zoom, or plain telephone — whatever your participants are comfortable with. We handle the interoperability.
Can you support confidential or high-stakes meetings?
Yes — that is where managed conferencing earns its keep. Canadian-hosted bridges, vetted operators, recording controls, and custom security arrangements for boards, negotiations, and government sessions.
Is this a one-time or recurring service?
Both. Recurring arrangements (weekly board calls, monthly town halls) get a standing operator and playbook; one-time events get the same treatment scoped individually.
Pairs Well With
AI Receptionist
24/7 inbound answering, FAQs, messages, transcripts, summaries, call routing, and live transfer — configured for your business and backed by a Canadian team.
Learn moreBusiness VoIP
Hosted VoIP from NVG’s two Canadian data centers, with professional call handling across teams and locations, managed number porting, and month-to-month service.
Learn moreIT Services & Support
Fully managed or co-managed IT from local engineers — business-hours help desk, 24/7 monitoring, cloud and user administration, network and Wi-Fi support, backup and recovery, and practical technology guidance.
Learn moreHand us your next meeting and just attend it.
Talk to a local engineer — not a call centre. Free assessment, practical recommendations, no contracts.